Executive Assistant

Job Summary/Company:  Sparks Group has partnered with a leading community development financial institution seeking an Executive Assistant for a contract to hire opportunity.   If you have 7+ years of experience providing Executive C-level support as well as experience supporting a board this is the ideal role for you.  Apply now to this onsite role and call 703-620-6444


Responsibilities:

• • Provide comprehensive administrative support to C-suite executives, ensuring seamless daily operations.
  • Manage complex, multi-executive calendars with strong judgment, adaptability, and problem-solving abilities.
  • Partner with the teams of C-suite executives and cross-functional departments to support smooth communication, coordinated workflows, and timely completion of organizational priorities.
  • Schedule internal and external meetings, including coordination of offsite logistics as needed.
  • Coordinate executive travel arrangements, accommodations, transportation, detailed itineraries, and all related logistics, ensuring alignment with designated budgeting requirements.
  • Plan, support, and manage logistics for all-staff meetings and special events (vendor coordination, catering, room reservations, A/V needs, and venue arrangements).
  • Organize, compile, and distribute meeting agendas, pre-reads, and supporting materials for meetings.
  • Attend committee meetings, document accurate minutes, track action items, and ensure timely follow-up.
  • Prepare, edit, and format documents, presentations, reports, and correspondence (PowerPoint, Adobe, Word, etc.).
  • Serve as a liaison between executives and internal/external stakeholders, ensuring timely and professional communication.
  • Oversee daily on-site operations of the Richmond office service as the primary administrative point of contact
  • Manage office supplies and vendor relationships
  • Serve as primary point of contact with the Richmond office landlord and building management teams
  
  
  
  

Qualifications/Background Profile:

• • Minimum 7 years providing executive-level administrative support required.
  • Experience supporting C-suite or senior executives is mandatory.
  • Bachelor’s degree from a 4-year college or university, including business courses, preferred, but not required for candidates with significant prior experience in similar roles.
  • Experience in banking is preferred.
  • Strong verbal and wrriten communication skills
  • Advanced proficiency with Microsoft Office and Adobe 
  • Experience with Board Effect Preferred
  • Strong Research and information-gathering skills 
  
  
  #LI-DA2

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This job is In-Person.

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.