Project Manager (Global Event Series)

Job Summary/Company:

 

Sparks Group has partnered with a mission-driven organization to recruit a contract Project Manager who will oversee a high-visibility, multi-city global event series. We are seeking an experienced Project Manager to lead planning, coordination, and execution across all locations. The ideal candidate is a seasoned project manager with strong event experience, exceptional communication skills, confidence interacting with senior leaders, and the ability to drive clarity and progress in a fast-moving environment.

Responsibilities:

Event Strategy & Planning

• Develop and execute a comprehensive project plan for a global multi-symposium event series.
• Define, document, and track all deliverables and success metrics aligned with organizational goals.
• Secure and manage agreements with multiple host institutions and coordinate program/session planning with internal meetings teams.
• Manage iterative legal/stakeholder review processes across multiple institutions.
• Collaborate with cross-functional partners to define event scope, audience, and messaging.

Project Management & Execution

• Run weekly team meetings, capture notes, and manage actions to closure.
• Build and maintain detailed timelines for each symposium (registration, marketing, communications, production).
• Oversee vendor management and production schedules.
• Identify and mitigate risks across locations.
• Track registration for all events against goals (attendance + revenue).
• Process travel and expense reimbursements for approximately 80 external speakers, ensuring policy compliance.

Stakeholder & Vendor Coordination

• Coordinate closely with internal teams, leadership stakeholders, and executive sponsors.
• Provide consistent, comprehensive project updates across workstreams.
• Troubleshoot issues quickly and effectively with partner teams.

Post-Event Reporting

• Lead debriefs with internal and external stakeholders after each symposium.
• Gather and analyze attendee and stakeholder feedback.
• Evaluate event performance against KPIs and document recommendations.
• Capture best practices to enhance efficiency across the remaining event series.

Qualifications/Background Profile:

• Strong understanding of event logistics, vendor management, and budgeting.
• Experience managing international events or multi-city event series highly preferred.
• Excellent organizational, communication, and problem-solving skills.
• Professional presence with stakeholders at all levels (executives, partners, speakers, vendors).
• Proficiency with project management tools (e.g., Asana), event platforms (e.g., Cvent), plus Excel and PowerPoint.

#LI-CH1

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This job is Hybrid Remote.

Pay Range: Hourly $31.00 to $35.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.