Convention & Meetings Specialist

Job Summary/Company:

Are you looking to work for a nonprofit organization with a well-established mission of improving healthcare quality? Sparks Group has partnered with a Medical Association looking for a HYBRID Annual Meeting Specialist to assist in coordinating year-round meeting planning. If you bring a passion for meeting planning, an outgoing personality, and eagerness to grow in the meeting and convention space, apply today! 

This position requires to work 2 days on site and travel required upon conversion.

Responsibilities:

• Secure meeting spaces and manage the VIP housing database using CadmiumCD
• Coordinate annual meeting transportation, communicating with all vendors
• Assist with meeting logistics, including photography, hotel rebates, childcare services, event subsidies, convention insurance, and supply ordering and shipping
• Negotiate rates and review contracts
• Review invoices and ensure billing is accurate
• Manage all budgets related to meetings
• Communicate with faculty, facilities, internal staff, etc. 
• Prepare welcome packets and submit reimbursement and payments
• Plan and coordinate meetings including committee meetings, retreats, continuing education, and other related courses offered to members
• Coordinate logistics for assigned internal association events year-round

Qualifications/Background Profile:

• Minimum Associate's degree required; Bachelor's preferred
• CMP preferred
• Strong Excel skills, including but not limited to pivot tables. 
• 3 years experience in meeting planning or project administration
• Experience with Cadmium, Asana, or SwapCard preferred

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This job is Hybrid Remote.

Pay Range: Salary $60,000.00 to $62,000.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.